When handling a change of tenancy (COT) in the UK, energy suppliers typically require specific information from businesses to ensure a smooth transition of the energy account. Here’s what suppliers usually ask for:
- New Tenant/Landlord Details
- Full business name
- Contact person & phone number
- Email address
- Correspondence/billing address
- Company registration number (if applicable)
- Property & Supply Information
- Full address of the premises (including postcode)
- MPAN (Meter Point Administration Number) for electricity
- MPRN (Meter Point Reference Number) for gas
- Current meter readings (to avoid estimated bills)
- Meter serial numbers (if available)
- Tenancy Documentation (Proof of Occupancy)
- Signed lease/tenancy agreement
- Proof of business rates (if applicable)
- Landlord’s authorization (if the landlord is managing the switch)
- Billing & Payment Preferences
- Preferred billing method (paperless/paper bills)
- Direct debit details (if applicable)
- VAT status (if claiming exemptions)
- Additional Requirements (Varies by Supplier)
- Some suppliers may require a Letter of Authority (LOA) if a third party (e.g., an energy broker) is handling the switch.
- If the business is taking over mid-contract, the new tenant may need to negotiate a new contract.
Why Is This Important?
- Ensures accurate billing from the start of the tenancy.
- Prevents disputes over unpaid bills from previous tenants.
- Helps avoid being placed on expensive “deemed rates” (out-of-contract rates).
Next Steps for Businesses
- Notify the current supplier ASAP (even before moving in).
- Compare business energy deals to secure the best rates.
- Submit meter readings on the tenancy start date.
Would you like guidance on how to find your MPAN/MPRN or negotiate a better energy deal?